How to become Corporate & Government ready

Before you start: have these ready

With these to hand it takes about 15 minutes, and your answers save as you go, so you can finish later.

• Your NZBN. 13 digits, on the NZBN register. Sole traders can get one free.
• Your GST number. Only if you’re registered for GST.
• Your public liability certificate. A PDF or a clear photo, with at least $1 million cover.
• Health and safety. A Tōtika, SHE PreQual, SiteWise or ISO 45001 number, or your policy. No prequalification? Answer 7 short questions instead.
• An accounts contact. The name and email for purchase orders and payments.

Where to find it

Sign in to the vendor portal. On your dashboard, choose Get started on the Corporate & Government card. Or open it any time from the menu: your name at the top right on a computer, or More at the bottom on a phone.

The page opens with a reminder of what to have ready and six steps. Each step saves on its own, and the next one opens when you’re done.

The six steps

1. 1Business details

   Enter your legal business name exactly as it’s written on the NZBN register (for a company, usually ending in “Limited”), and your 13-digit NZBN.

   Don’t have an NZBN? Sole traders and partnerships can get one free on nzbn.govt.nz. Companies already have one.

   

2. 2GST

   Tell us whether you’re registered for GST. If you are, add your GST number: it goes on your tax invoices. Not registered is fine too.

   

3. 3Public liability insurance

   Upload your certificate (PDF, JPG or PNG, up to 10 MB; a clear photo of the page is fine), then add your insurer, how much you’re covered for, the expiry date and, if you like, the policy number.

   You need at least $1 million cover for the badge. Many councils ask for $2 million or more, and organisers can see your cover amount.

   No certificate to hand? Ask your insurer or broker for a “certificate of currency”. Most can email one to you.

   

4. 4Health and safety

   Under the Health and Safety at Work Act 2015, you and the organiser share the duty to keep people safe at an event. Show how you manage it in one of three ways:

   • We’re prequalified. Choose Tōtika, SHE PreQual, SiteWise, ISO 45001 or another scheme, and add your number.
   • Answer 7 questions. Yes or no questions about your plan, site checks, training, equipment, incidents, site rules and emergencies, then a few sentences on the main risks in your work and how you manage them. About 5 minutes.
   • Upload our policy. Your written health and safety plan or policy.

   

5. 5Declarations

   Read and agree to what businesses and councils expect of their suppliers: following the Government Supplier Code, meeting your obligations as an employer, telling the organiser about any conflict of interest, privacy, and that councils may have to release quotes under the Official Information Act or LGOIMA.

   

6. 6Accounts contact

   Who organisers should send purchase orders and payments to. A shared address such as accounts@ works well.

   

Send it to us

When all six steps are done, choose Send to Event Nest. Your vendor profile needs to be approved first; you can fill in the steps before then.

1. We check your NZBN on the register, your insurance certificate and your health and safety details.
2. If something needs changing, we email you and say what. Make the change and send it again.
3. Once it’s checked, we email you and your profile shows the badge.

Keeping your badge

• The badge lasts until your insurance expires (or your prequalification, if that ends first).
• Your dashboard reminds you 30 days before. Upload your renewed certificate in step 3 and send it to us.
• If you change details we’ve checked, we check them again. Your badge stays until it would have ended.

Common questions